RetailBasics - Cloud Based Retail Management Software

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Fully Featured Retail Business Management Software

  • Bookkeeping and Accounting
  • Payroll Processing
  • Invoice Creation and Management
  • End of Day Reconciliation
  • Cloud POS Integration
  • Label Data Generation
  • BAS Preparation
  • Bank Reconciliation
  • Inventory Management
  • Superannuation Preparation

RetailBasics is the first business management platform designed specifically around the needs of retail businesses. An all-in-one solution, RetailBasics frees you from expensive and cumbersome stand-alone accounting and bookkeeping software. You don't need to pay extra for payroll or superannuation add-ons, and you can experience the efficiency of integrating with your favourite Point of Sale systems at no additional cost. With RetailBasics you get all of these features built, with no need to setup clumsy 3rd party integrations for extra functionality. We take care of everything for you from day one.

Take a look at the list of RetailBasics built-in features. You can find more details of each feature in the panels below and by clicking through to the feature page.

Why Do I Need a Retail Store Management System?

While you probably want to focus on the products and services you sell, making your sales proposition as attractive as possible and building up your sales, unfortunately you'll be all too aware that running a retail business entails much more than that. You've got to take care of tracking your staff's hours, leave, pay and superannuation for a start. You need a simple way to manage your products and inventory, including keeping your Point of Sale system up to date with new products and price changes. You need to take care of the books so you can see how each of your stores is performing, and so you can compile the figures for your quarterly BAS returns. Then your accountant needs access to profits and loss, balance sheet and other reports in order to prepare your tax returns. You could do all of these things with a bunch of unwieldy spreadsheets that are a nightmare to maintain, or you could cobble together a bunch of different systems that take care of one aspect of your business or another and may require you to manually transfer data between them. Or you can use RetailBasics, the one system dsigned from the ground up to take care of all of your business function, all in one place, and all with one low monthly subscription.

How is RetailBasics Different to Other Retail Shop Management Systems?

You might be tempted to think that you can rely on your Point of Sale system to manage your retail business, and simply transfer your trading figures into a separate bookkeeping and accounting package at the end of each day. But think twice, because if you take this approach, you'll miss out on:

  • The simplicity of a single entry form to capture all of your income, hours worked, cash wages and expenses at the end of each day
  • The easiest way to generate product restocking orders
  • Simplified customer invoicing with automated reminders
  • Ease of product management, including bulk price updates
  • Product label generation

RetailBasics Features

All the features you need to successfully manage your business anytime, from anywhere. RetailBasics cloud hosted, all-in-one solution organises your business from your office, from your retail counter, or on the go.

End of Day Reconciliation
Capture all of your trading figures from your stand-alone registers or have them pulled in automatically from your integrated Point of Sale systems. Account for cash outlays, including wage payments, as part of your end-of-day reconciliation, giving you clear visibility of gross and net takings. Details of moneys received and spent pass seamlessly to the back-end as bookkeeping records; there's no need to enter them manually into your accounting software. And because RetailBasics supports multiple outlets per business, our Profit and Loss reporting details income and expenses recorded for each trading day at both a whole-of-business level as well as being shown on a per-outlet basis.

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Bank Reconciliation
RetailBasics makes importing bank transactions for reconciliation with your expenses (including wage payments), outstanding bills and superannuation payments. RetailBasics will automatically reconcile bank deposits with received amounts from trading and with any outstanding customer invoices. As you enter customer and supplier invoices, wage payment details associated with Pay Period finalisation, or super payment details, RetailBasics will also match and link these amounts with unreconciled bank transactions.

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POS Integration
RetailBasics integrates with leading Cloud-Hosted Point of Sale systems to ease the burden of capturing trading figures and ensure accurate data capture. Accounting records are kept up to date as POS data is automatically retrieved, and transfers between Point of Sale holding accounts and your bank accounts are automatically created as required. Product details can be entered via RetailBasics, taking advantage of barcode scanning and our integration with international barcode databases to make product creation simple, and the POS product database will be updated instantly as you create or modify product records.

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BAS Preparation
RetailBasics makes preparing your quarterly BAS returns a breeze, generating on-demand a simple summary of all amounts matched to ATO BAS fields. GST and GST exempt sales are called out, as are capital versus non-capital purchases. Wage payments and PAYG withholding amounts are summarised on the same output report. And so that you have complete visibility of how the summarised amounts were arrived at, the BAS report also shows line-by-line breakdowns of each expense or income category, giving you ultimate confidence in data accuracy before submitting your return to the ATO.

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Product Management
RetailBasics gives you all the tools you need to manage your retail product inventory. From product detail capture via simple, intuitive data entry screens, to barcode lookups against international databases and synchronising product details with your favourite POS systems, RetailBasics takes the tedium out of product management. RetailBasics also makes generating restocking orders simple, with a pick list of products filtered by supplier to choose from with a simple tick, and default order quantities prefilled for individual products. When you're satisfied, hit the Submit button and your order will be emailed directly to your supplier's inbox.

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Payroll
Payroll management is a breeze with RetailBasics. Separate employee rosters for each outlet can be setup to pre-populate expected hours of work at different rates - including penalty rates - for all of your employees, whether casual, part time or full time, taking account of approved leave. And if things change on the day, the same form that you use to manage your trading details lets you make ad-hoc changes to hours worked, including adding unrostered workers, and accounting for any unplanned absences. And if you prefer to pay your casual workers in cash on the day, RetailBasics will adjust your net figures for the day and reflect these payments in the summary for the pay period as well.

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Bookkeeping & Accounting
Unless you're a bookkeeper, you probably prefer to run your business than to take care of the books! Fortunately, with its auto reconciliation features and flow through of information from every income and expense transaction into the ledger, RetailBasics take the hard work and tedium out of managing your accounts. And RetailBasics comprehensive accounting reports give you and your accountant the visibility you need of profit and loss to compare business performance over time and to keep track of your expenses as a percentage of income.

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Superannuation
RetailBasics takes care of your superannuation calculations and reporting obligations as part of our simple to use payroll management feature set, included at no extra cost in every RetailBasics subscription package. We make it easy to get your super payments right, record obligations and payments in your accounts, then make sure that your payments are automatically reconciled to bank transactions.

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Customer Invoicing
Customer invoicing couldn't be easier than when it's managed by RetailBasics. With a single simple form, you can find you customer's details and add items from your product inventory, then generate and send the invoice via email. RetailBasics bank transaction reconciliation feature will keep track of payments made against invoices, and automatically generate and send reminder notices at the custom intervals you specify. And, as with any income item, entire invoice values, or line-by-line values, can be allocated to any of your retail outlets, giving you a complete picture of each outlet's sales performance.

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Inventory Management
RetailBasics takes care of your inventory needs with simple to use features for product order receipting and stocktaking. And RetailBasic's product and inventory integrations with leading Point of Sale systems mean you can be sure that stock levels in your POS system are updated as soon as new stock is received. With support for barcode scanning and inbuilt understanding of both individual products and bulk packages, accurate and up-to-date inventory management is assured.

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RetailBasics Subscription Pricing

Try FREE for 30 days and then, for a limited time only, get 50% off for the subsequent three months

Small Business Price

$22.90
Price per Month when Billed Annually
Try free for 30 days
  • Full RetailBasics features
  • Up to 5 outlets
  • Up to 20 employees on payroll

Medium Business Price

$64.15
Price per Month when Billed Annually
Try free for 30 days
  • Full RetailBasics features
  • Up to 20 outlets
  • Up to 100 employees on payroll

Large Business Price

$183.33
Price per Month when Billed Annualy
Try free for 30 days
  • Full RetailBasics features
  • Any number of outlets
  • Any number of employees on payroll

Retail Business Management Solutions FAQ

Will my Retail Management Software take care of end-of-day processing?

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The retail business management system you choose needs to make end-of-day processing as easy as possible. RetailBasics single trading day entry form lets you capture all of your takings from registers and EFTPOS terminals and automatically download figures from supported POS systems, as well as capturing hours worked and leave taken by staff, any cash wage payments made and other cash outgoings, all without switching between forms.

Can a good Retail Management Solution ease my bookkeeping burden?

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Certainly! RetailBasics tracks all of your business activities and creates accurate bookkeeping entries for all of your takings, expenses, wages, taxes and superannuation accrued and owing, and customer and supplier invoices. Easy to use bank statement reconciliation automatically matches transactions to business activities, reducing your bookkeeping overhead significantly.

What reporting obligation features should I look for in a Retail Business Management system?

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To reduce the effort involved in reporting your GST, PAYG, superannuation and EOFY obligations, you need software that can pull together all of the data that is collected during the day-to-day running of your business and generate simple reports that match reporting obligations. RetailBasics will generate your Business Activity Statement reporting figures, including GST and PAYG totals, as well as One  Touch Payroll ready wages data for your employees, superannuation owing for reporting to your super funds, and all the reports your accountant wll need at tax time.

Should a Retail Management Solution work with my cloud Point of Sale system to manage products and inventory?

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Yes it should, but most Retail Business Management Solutions fail here and leave product management up to your POS system, which may not be well suited to tasks such as placing product restocking orders and performing stocktaker. RetailBasics is a great solution for these tasks, but you don't want to have to maintain product data in two systems, which is why RetailBasics integrates with cloud POS solutions to keep product data in sync between both systems.  

What if I have multiple businesses with separate books, or my business has multiple outlets?

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If you run multiple sets of books for each of your businesses, you won't want to need to login and out of your Retail Management System to manage them. RetailBasics lets you easily swap between businesses as needed. And if you have multiple outlets and want to have visibility of each store's performance, RetailBasics lets you assign wages and other expenses to different outlets, which when combined with per-outlet trading figures, allows you to easily income and outgoings on a store by store basis.

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