Cloud Based Retail Management Software

Built from the ground up with retail businesses in mind, RetailBasics takes care of every aspect of the running of your retail stores. From accounting for your daily trading figures to managing your payroll and superannuation obligations, from managing your products and inventory to taking care of your bookkeeping and preparing your quarterly BAS returns, RetailBasics has it all covered through a single, easy-to-use interface. Whether you operate one retail business or many, and whether you operate from a single outlet or a chain of outlets, RetailBasics will take care of it for you, leaving you free to concentrate on growing your business.
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Fully Featured Retail Business Management Software

  • Cloud POS Integration
  • Bookkeeping and Accounting
  • Payroll Processing
  • Invoice Creation and Management
  • End of Day Reconciliation
  • Label Data Generation
  • BAS Preparation
  • Bank Reconciliation
  • Inventory Management
  • Superannuation Preparation

RetailBasics is the first business management platform designed specifically around the needs of retail businesses. An all-in-one solution, RetailBasics frees you from expensive and cumbersome stand-alone accounting and bookkeeping software. You don't need to pay extra for payroll or superannuation add-ons, and you can experience the efficiency of integrating with your favourite Point of Sale systems at no additional cost. With RetailBasics you get all of these features built, with no need to setup clumsy 3rd party integrations for extra functionality. We take care of everything for you from day one.

Take a look at the list of RetailBasics built-in features. You can find more details of each feature in the panels below and by clicking through to the feature page.

Why Do I Need a Retail Store Management System?

While you probably want to focus on the products and services you sell, making your sales proposition as attractive as possible and building up your sales, unfortunately you'll be all too aware that running a retail business entails much more than that. You've got to take care of tracking your staff's hours, leave, pay and superannuation for a start. You need a simple way to manage your products and inventory, including keeping your Point of Sale system up to date with new products and price changes. You need to take care of the books so you can see how each of your stores is performing, and so you can compile the figures for your quarterly BAS returns. Then your accountant needs access to profits and loss, balance sheet and other reports in order to prepare your tax returns. You could do all of these things with a bunch of unwieldy spreadsheets that are a nightmare to maintain, or you could cobble together a bunch of different systems that take care of one aspect of your business or another and may require you to manually transfer data between them. Or you can use RetailBasics, the one system dsigned from the ground up to take care of all of your business function, all in one place, and all with one low monthly subscription.

How is RetailBasics Different to Other Retail Shop Management Systems?

You might be tempted to think that you can rely on your Point of Sale system to manage your retail business, and simply transfer your trading figures into a separate bookkeeping and accounting package at the end of each day. But think twice, because if you take this approach, you'll miss out on:

  • The simplicity of a single entry form to capture all of your income, hours worked, cash wages and expenses at the end of each day
  • The easiest way to generate product restocking orders
  • Simplified customer invoicing with automated reminders
  • Ease of product management, including bulk price updates
  • Product label generation

RetailBasics Features

All the features you need to successfully manage your business anytime, from anywhere. RetailBasics cloud hosted, all-in-one solution organises your business from your office, from your retail counter, or on the go.

End of Day Reconciliation
Capture all of your trading figures from your stand-alone registers or have them pulled in automatically from your integrated Point of Sale systems. Account for cash outlays, including wage payments, as part of your end-of-day reconciliation, giving you clear visibility of gross and net takings. Details of moneys received and spent pass seamlessly to the back-end as bookkeeping records; there's no need to enter them manually into your accounting software. And because RetailBasics supports multiple outlets per business, our Profit and Loss reporting details income and expenses recorded for each trading day at both a whole-of-business level as well as being shown on a per-outlet basis.

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Bank Reconciliation
RetailBasics makes importing bank transactions for reconciliation with your expenses (including wage payments), outstanding bills and superannuation payments. RetailBasics will automatically reconcile bank deposits with received amounts from trading and with any outstanding customer invoices. As you enter customer and supplier invoices, wage payment details associated with Pay Period finalisation, or super payment details, RetailBasics will also match and link these amounts with unreconciled bank transactions.

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POS Integration
RetailBasics integrates with leading Cloud-Hosted Point of Sale systems to ease the burden of capturing trading figures and ensure accurate data capture. Accounting records are kept up to date as POS data is automatically retrieved, and transfers between Point of Sale holding accounts and your bank accounts are automatically created as required. Product details can be entered via RetailBasics, taking advantage of barcode scanning and our integration with international barcode databases to make product creation simple, and the POS product database will be updated instantly as you create or modify product records.

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BAS Preparation
RetailBasics makes preparing your quarterly BAS returns a breeze, generating on-demand a simple summary of all amounts matched to ATO BAS fields. GST and GST exempt sales are called out, as are capital versus non-capital purchases. Wage payments and PAYG withholding amounts are summarised on the same output report. And so that you have complete visibility of how the summarised amounts were arrived at, the BAS report also shows line-by-line breakdowns of each expense or income category, giving you ultimate confidence in data accuracy before submitting your return to the ATO.

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Product Management
RetailBasics gives you all the tools you need to manage your retail product inventory. From product detail capture via simple, intuitive data entry screens, to barcode lookups against international databases and synchronising product details with your favourite POS systems, RetailBasics takes the tedium out of product management. RetailBasics also makes generating restocking orders simple, with a pick list of products filtered by supplier to choose from with a simple tick, and default order quantities prefilled for individual products. When you're satisfied, hit the Submit button and your order will be emailed directly to your supplier's inbox.

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Payroll
Payroll management is a breeze with RetailBasics. Separate employee rosters for each outlet can be setup to pre-populate expected hours of work at different rates - including penalty rates - for all of your employees, whether casual, part time or full time, taking account of approved leave. And if things change on the day, the same form that you use to manage your trading details lets you make ad-hoc changes to hours worked, including adding unrostered workers, and accounting for any unplanned absences. And if you prefer to pay your casual workers in cash on the day, RetailBasics will adjust your net figures for the day and reflect these payments in the summary for the pay period as well.

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Bookkeeping & Accounting
Unless you're a bookkeeper, you probably prefer to run your business than to take care of the books! Fortunately, with its auto reconciliation features and flow through of information from every income and expense transaction into the ledger, RetailBasics take the hard work and tedium out of managing your accounts. And RetailBasics comprehensive accounting reports give you and your accountant the visibility you need of profit and loss to compare business performance over time and to keep track of your expenses as a percentage of income.

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Superannuation
RetailBasics takes care of your superannuation calculations and reporting obligations as part of our simple to use payroll management feature set, included at no extra cost in every RetailBasics subscription package. We make it easy to get your super payments right, record obligations and payments in your accounts, then make sure that your payments are automatically reconciled to bank transactions.

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Customer Invoicing
Customer invoicing couldn't be easier than when it's managed by RetailBasics. With a single simple form, you can find you customer's details and add items from your product inventory, then generate and send the invoice via email. RetailBasics bank transaction reconciliation feature will keep track of payments made against invoices, and automatically generate and send reminder notices at the custom intervals you specify. And, as with any income item, entire invoice values, or line-by-line values, can be allocated to any of your retail outlets, giving you a complete picture of each outlet's sales performance.

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Inventory Management
RetailBasics takes care of your inventory needs with simple to use features for product order receipting and stocktaking. And RetailBasic's product and inventory integrations with leading Point of Sale systems mean you can be sure that stock levels in your POS system are updated as soon as new stock is received. With support for barcode scanning and inbuilt understanding of both individual products and bulk packages, accurate and up-to-date inventory management is assured.

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RetailBasics Subscription Pricing

Try FREE for 30 days and then, for a limited time only, get 50% off for the subsequent three months

Small Business Price

$38.30
Billed annualy
Try free for 30 days
  • Full RetailBasics features
  • Up to 5 outlets
  • Up to 20 employees on payroll

Medium Business Price

$83.30
Billed annualy
Try free for 30 days
  • Full RetailBasics features
  • Up to 20 outlets
  • Up to 100 employees on payroll

Large Business Price

$208.33
Billed annualy
Try free for 30 days
  • Full RetailBasics features
  • Any number of outlets
  • Any number of employees on payroll

BAS Preparation Features FAQ

Can I setup multiple pay rates and penalties?

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The retail business management system you choose must be able to handle multiple rates of pay for your staff, reflecting casual staff loadings, overtime rates, and penalty rates for weekends and public holidays. RetailBasics lets you define up to four different hourly rates for each of your employees, which you can assign to their rostered hours or apply when submitting trading day data.

Will RetailBasics take care of tax and superannuation deductions for me?

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Certainly! RetailBasics accurately calculates and withholds taxes, and keeps track of accrued superannuation owing so that you can report the correct super payments to your employees' various super funds, or your super payment service. And when it's time to reconcile super and tax paid, RetailBasics will recognise both and create the necessary accounting records automatically.

Will my employees receive their pay slips for each pay period?

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Absolutely! When you are ready to do a pay run at the end of each pay period, RetailBasics will generate the appropriate pay period summary for each of your employees, detailing total earnings, hours worked at each hourly rate, leave taken of all types, tax withheld and superannuation contributions to be made on their behalf. All of this will be wrapped up into an easy-to-understand pay summary PDF and emailed to each employee automatically.

Can I track staff attendance and leave absences with RetailBasics?

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Where most retail management systems, accounting software solutions and even dedicated payroll systems will expect you to backfill hours worked at various rates and absences recorded at the end of each pay period, RetailBasics is capturing this data every day in the normal course of running your business. Every time you create a trading day record at one of your retail outlets in RetailBasics, rostered hours for each employee are added automatically. You can choose to accept these, or alter them to reflect actual hours worked if needed.

How does RetailBasics handle employee leaves of absence, such as sick leave, annual leave, personal leave and others?

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RetailBasics is armed with all relevant Federal and State leave obligations and accrual rules, meaning you can be sure that all employee entitlements to various types of leave are taken into account when calculating accrued leave and balances. The payslips generated at the end of each pay period reflect leave accrued to date for the current financial year, leave used to date for the year and any take for the period, and balances available for each leave type. And you'll be able to see all of this detail in the payroll reports, which can be filtered by employee, leave type, date period, or any combination of other criteria as well.

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