Cloud Payroll Management Software for Retail

Employee Payroll Management System

The software you use to manage your retail business needs to have easy to use payroll management features. RetailBasics' standard payroll management features are all included in our single subscription price, no matter how many employees on the payroll. RetailBasics handles permanent and casual staff, and manages all types of leave with entitlements matched to the relevant jurisdiction. RetailBasics has no trouble with cash wage payments and will calculate PAYG withholding tax to suit so that you don't overpay your staff on the day. Weekly, fortnightly and monthly pay cycles are all supported as well.

Your pay runs, simplified

Pay run processing with RetailBasics is as simple as clicking a button. RetailBasics will determine which of your employees needs a pay slip issued for the pay period - casuals who haven't recorded any hours will be ignored - and generate pay period records for you to review and approve. Once you approve, the pay slips are on their way to each of your employees, withholding tax owing to the ATO is recorded, and superannuation owing is accrued against each employee's super balances.

Individual employee payroll settings

All of your employees can be configured with up to 4 hourly pay rates to suit varying loadings, and leave accruals and maturity periods can be set to match governing jurisdictions. And any carry-in leave balances will be reflected in future leave accrual calculations, based on the starting dates you set for each employee.

Detailed pay summaries

Your staff will enjoy detailed pay period summaries, automatically emailed as you commit the details for each pay period. Employees will have full visibility of hours worked for the period at each penalty rate, pre and post tax totals for the period, current period and year-to-date figures for tax withheld and leave taken, and their up-to-date leave balances.

Total superannuation visibility

As each pay period is processed, RetailBasics will calculate superannuation payable for each employee so that you can make the appropriate deposits into their super funds, and adjust accrual totals accordingly. And when payments are reconciled to bank transactions, contributions will be recorded accordingly. The result is accurate, up-to-date visibility of outstanding super payments for your staff, so you don't need to worry about being caught by surprise!

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Payroll Management Features FAQ

Can I setup multiple pay rates and penalties?

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The retail business management system you choose must be able to handle multiple rates of pay for your staff, reflecting casual staff loadings, overtime rates, and penalty rates for weekends and public holidays. RetailBasics lets you define up to four different hourly rates for each of your employees, which you can assign to their rostered hours or apply when submitting trading day data.

Will RetailBasics take care of tax and superannuation deductions for me?

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Certainly! RetailBasics accurately calculates and withholds taxes, and keeps track of accrued superannuation owing so that you can report the correct super payments to your employees' various super funds, or your super payment service. And when it's time to reconcile super and tax paid, RetailBasics will recognise both and create the necessary accounting records automatically.

Will my employees receive their pay slips for each pay period?

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Absolutely! When you are ready to do a pay run at the end of each pay period, RetailBasics will generate the appropriate pay period summary for each of your employees, detailing total earnings, hours worked at each hourly rate, leave taken of all types, tax withheld and superannuation contributions to be made on their behalf. All of this will be wrapped up into an easy-to-understand pay summary PDF and emailed to each employee automatically.

Can I track staff attendance and leave absences with RetailBasics?

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Where most retail management systems, accounting software solutions and even dedicated payroll systems will expect you to backfill hours worked at various rates and absences recorded at the end of each pay period, RetailBasics is capturing this data every day in the normal course of running your business. Every time you create a trading day record at one of your retail outlets in RetailBasics, rostered hours for each employee are added automatically. You can choose to accept these, or alter them to reflect actual hours worked if needed.

How does RetailBasics handle employee leaves of absence, such as sick leave, annual leave, personal leave and others?

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RetailBasics is armed with all relevant Federal and State leave obligations and accrual rules, meaning you can be sure that all employee entitlements to various types of leave are taken into account when calculating accrued leave and balances. The payslips generated at the end of each pay period reflect leave accrued to date for the current financial year, leave used to date for the year and any take for the period, and balances available for each leave type. And you'll be able to see all of this detail in the payroll reports, which can be filtered by employee, leave type, date period, or any combination of other criteria as well.